Meetings & GovernanceWV
Attending HOA Meetings in West Virginia
By The HOARebel Team · May 29, 2026 · 2 min read · Updated June 2, 2026
The decisions that affect your home — budgets, rules, assessments — often get made at board meetings. In West Virginia, the Uniform Common Interest Ownership Act (W. Va. Code Ch. 36B) addresses those meetings and the notice owners are entitled to. For your specific situation, a licensed West Virginia attorney is the right resource. This is general information, not legal advice.
Meetings under §36B-3-108
Section 36B-3-108 governs meetings of the association and the executive board, including the notice that must go to unit owners. It sets concrete minimums. The association must hold a meeting "at least once each year." And notice must arrive in a defined window: "[n]ot less than ten nor more than sixty days in advance of any meeting," the secretary or other officer "shall cause notice to be hand-delivered or sent prepaid by United States mail" to each unit owner's mailing address.
The notice also has to say what the meeting is about. The statute requires that it "state the time and place of the meeting and the items on the agenda, including the general nature of any proposed amendment to the declaration or bylaws, any budget changes, and any proposal to remove an officer or member of the executive board." That agenda-disclosure rule is what keeps a board from springing a major change on owners who had no warning. The declaration and bylaws fill in the rest — format, and how owners can speak — but they have to be consistent with the statute.
Why notice is the leverage point
When a board adopts a rule, approves a budget, or raises assessments at a meeting that members were never properly noticed of, the lack of notice is often the first thing a homeowner or attorney examines. A decision reached without the 10-to-60-day notice §36B-3-108 requires — or without an agenda flagging the change — may be vulnerable to challenge.
The corporate layer
Most West Virginia associations are also incorporated as nonprofits under the West Virginia Nonprofit Corporation Act (Ch. 31E), which supplies its own rules for member meetings, voting, and minutes. Those sit alongside Chapter 36B. See Which West Virginia Laws Govern Your HOA?.
Minutes are records you can get
If you couldn't attend, the minutes show what happened. The Act's records provision (§36B-3-118) reaches the minutes as part of the association's records — see Getting Your HOA's Records in West Virginia. Requesting minutes is a common move when a board action seems to have appeared from nowhere.
If meetings are closed or unnoticed
When an owner believes the board is meeting without the notice the statute or documents require, the options include raising it with the board in writing, requesting the records that would show what happened, and consulting a licensed West Virginia attorney about whether §36B-3-108 and the bylaws were followed.